What to Expect from a Safety Inspection

Penalties and Policies

How to Prepare for a Safety Inspection

Self-Inspection Check List

SSF Supplemental Instructions

What to Expect from a Safety Inspection

A routine safety inspection consists of the following steps:

1. Introduction by the Safety Inspector and opening conference with a designated employer representative familiar with site specific safety requirements.
   
2. Facility walkthrough with the designated representative to identify safety and health hazards and controls.
   
3. Safety documentation review. See How to Prepare for a Safety Inspection for a list of safety documentation that will be reviewed during an inspection.
   
4. Closing conference-addressing findings of the safety inspection, specific violations resulting from the inspection, explanation of the Civil Penalty Procedure and how to come into compliance with legislation RSA 281-A:64 .

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Penalties and Policies

The law provides that there will be civil penalties of up to $1,000 per day per occurrence assessed for non-compliance with the various sections of RSA 281-A:64 .
Penalties can be assessed as a result of an inspection, or for failure to file the required Safety Summary Form with this office every other year.

The policy of this department is to give employers every opportunity to come into compliance before assessing a penalty. If a violation is found during an onsite inspection, the inspector will give you 15 days in which to correct the problem and to notify this office that it is done. In some cases where more time is needed you may request an extension of the abatement period by contacting the office and explaining the reasons for the extension request.

Whenever a company is found to be delinquent in the filing requirement we send out a letter notifying them that they must file the required information. If no response is received a civil penalty warning notice is then sent and no response to this letter would result in an assessment of a civil penalty.

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How to Prepare for a Safety Inspection

1. Designate an employer representative familiar with the hazards of the operation and the location of all the safety documentation.
   
2. Perform self-inspections of the facility and of your safety programs at least on an annual basis. Document findings. Employees performing the inspections must be trained to identify hazards.
   
3. The following safety documentation will be reviewed during the safety inspection and must be available to the Safety Inspector upon request:
   • Written Safety Program
   • Minutes to the Joint Loss Management Committee Meetings
   • Employee Handbook
   • Injury and Illness Log
   • Training Documentation
   • Self-Inspection Reports
   • Specific Safety Programs
4. Keep Joint Loss Management Committee active. This maintains an open line of communication between employees and management.
   
5. Keep employee safety training current and documented.

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